Routines

Set up recurring tasks that run on autopilot. Harper takes initiative and manages complex workflows with minimal supervision.

How It Works

Harper executes multi-step sequences over time - finding opportunities, writing applications, delegating specific tasks back to you, and following up. You set the parameters and Harper manages the workflow, checking in with you for key decisions while handling routine execution.

What It Does

• Runs recurring tasks - Daily, weekly, monthly automation

• Takes initiative - Proactively finds opportunities and writes applications

• Manages workflows - Multi-step processes with decision trees

• Delegates appropriately - Tells you exactly what you need to provide

• Tracks deadlines - Follows up on pending applications and opportunities

What It Doesn't Do

• Can't make final submission decisions - You control what gets submitted

• Can't access external portals - You handle account creation and portal-specific tasks

• Can't replace strategic oversight - You guide priorities and direction

Best Practices

Give structured instructions with clear parameters and decision rules

Use fresh email threads for new routines to avoid context overload

Be specific about timing, criteria, and what Harper should handle vs. delegate

Simple Routine Example

Subject: Harper — Monthly Research Routine

Hi Harper,

Every month starting today, do web research for news from the past month.
Focus on Trump's funding cuts to grants/nonprofits.

Write up a formal report for my board.

Thanks!

Complex Routine Example

Subject: Harper — Weekly Grant Routine

Hi Harper,

Every week starting at 3:40pm on Tuesdays:

YOUR MISSION:
Find 300 grant opportunities we're eligible for and currently open.
Then pick the best 5.

All 5 must be "likely" or "yes" for eligibility.
Prioritize deadlines within the next 45 over rolling.

WORKFLOW:
If grant questions are in your application bank
→ Write the full application

If grant questions aren't in your bank
→ Tell me exactly what's required
→ Delegate tasks like "Create account at [portal]"
→ Or "Send me the narrative questions"

APPROACH:
Act like my dedicated grant writer.
Take initiative, be proactive.
Make this as passive as possible for me.

Send as new email thread each week.

Result: Harper manages entire workflow, writing applications when possible and giving you specific action items when needed.